Set budget alerts

Latest Dynatrace
How-to guide
3-min read

Use the Account Management Budgets tab to customize your Dynatrace Platform Subscription (DPS) budgets. You can

Define budgets at the account, environment, and capability level.
Set up notifications to inform you when thresholds are exceeded.

Examples of supported use cases include:

Receive notifications when your subscription reaches a given percentage of its annual commitment.
Set a budget threshold of 10% of total subscription costs for a lower “sandbox” environment.
Set a fixed threshold for a new capability, and be notified when it reaches USD $1,000 in costs.

Budgets complement the existing Customize cost alerts by allowing you to define custom thresholds at the environment and capability level.

To access Budgets, go to Account Management > Subscription > Cost management and select the Budgets tab.

Budget alerts are not available for trial licenses or Proofs-of-Concept.

Budget Alerts overview page in Account Management

Best practices for budgets

A Dynatrace Platform Subscription automatically enables three initial budget thresholds that notify license administrators when total account level consumption reaches 75%, 90%, and 100% of the annual commitment.

By default, all users with the View and manage account and billing information account permission are notified when a budget is exceeded. You can adjust these thresholds to suit your needs and add further recipients to ensure that the appropriate users are informed.

Viewing your budgets

The Budgets tab shows all active budgets that are defined for your account. Each budget is displayed as a card that shows:

The total budget that has been consumed in the billing period.
The cost threshold for the budget.
A colored progress bar that compares the actual consumption against the cost threshold.
- Blue: Less than 75% of the cost threshold has been consumed.
- Brown: 75% or more of the cost threshold has been consumed.
- Red: 100% or more of the cost threshold has been consumed.
The number of configured environments.
The number of configured capabilities.

Create and edit budgets

Select a budget from the Budgets summary page to view and change its settings, or select + New budget to create a new budget. You can have up to 20 active budgets.

Edit budget alerts in Account Management

Only users with the View and manage account and billing information account permission can create and change settings.

Each budget requires the following information:

Name: Used to identify the budget in the Account Management portal and any notification email.
Monitored environment: You can define a budget across all environments, or for specific environments. Select the environments that the budget applies to.
Monitored capabilities: You can define a budget across all capabilities, or for one or more selected capabilities. Select the capabilities that the budget applies to.
Cost threshold type: Whether a fixed value or a percentage of the annual DPS commitment.
Threshold amount: The value, whether a fixed value or a percentage as defined in Cost threshold type.
Email notification details: For each budget, you can define a list of email addresses to send notifications to when the budget is exceeded:
- Notify license administrators sends notifications to all users with the permission: View and manage account and billing information account permission. To identify users with this permission, go to Identity & access management > People.
- Send to others allows you to specify other email addresses of users that should receive budget notifications. Notification emails contain a link to Account Management, so recipients need the View account access permission.
- Subject: Used in the email subject line (optional; if not defined, a default text will be used).
- Message: Used in the email description (optional; if not defined, a default text will be used).

The new budget card will be visible within approximately 20 minutes. Until then, it will display the message We’re creating your budget. Check back later to see cost data.

Each budget card can be deleted. Hover over the card, and then select > Delete.

Budget notifications

Budgets are evaluated each day, as soon as the daily cost calculation has run. This usually occurs by 12:00:00 UTC.

When costs equal or exceed the defined threshold for the selected environments and capabilities, an email is sent to the users identified in the budget definition.

Budget events and emails are only triggered when costs exceed a user-defined threshold.
An email is sent only once on the day that the threshold is exceeded. If you define a threshold that is already exceeded, no email notification will be sent.
When multiple budgets are exceeded simultaneously, a user will receive one email for each exceeded budget.
Budget emails are sent from the email address no-reply@dynatrace.com.

Select View your account in any email notification to go to the Account Management Notification Center.

Notification center

Notification center provides a history of all notifications sent from Account Management. You can also view budget notifications.

To open Notification center, select > Notification center in the Account Management toolbar.